What is a Secretary?
Records and distributes minutes of Area Meetings. Sometimes the Secretary may be responsible for preparing lively bulletins that will bring people to Committee Meetings and Assemblies.
Should have a “reasonable period of sobriety,” which might mean two years in an Area where AA is still young, four or five years in an older area. Needs to have been or is a DCM. There is a need for background in general office work and computer knowledge is helpful. An effective secretary needs to have sense of order, and the ability to capture the essentials of what is happening at a meeting. The job is time consuming and needs to be carried out on schedule, and any secretary needs to be sure that ample time is available.
- Produce the Minutes of Area Committee meetings and Area Assembly general sessions; record all highlights and actions; and include all pertinent attachments (such as Treasurer’s reports, Sharing Session questions, and motions or notices of motions).
- Send the Minutes and Sharing Session Questions to the Web Team for posting on the Area 78 website.
- Distribute the Area Minutes of Area Assemblies as required.
- Distribute the Area 78 Business Meeting Agenda at least six weeks in advance of the meeting date.
It is imperative that the Secretary attend the Transition Meeting and bring all pertinent information for transfer to the new Secretary.